As Temperatures Will Soon Drop, Make Sure Your Bad Weather Policy Is Ready
Since temps are starting to cool down and storm season is around the corner, now is the perfect time to review your bad weather policy. When bad weather strikes your town, you need a plan that keeps children, families, and yourself safe — while protecting your business.
Why It Matters
Winter storms, icy mornings, and power outages can make even a normal day unpredictable. A clear weather policy helps families know what to expect and gives you confidence to make quick, safe decisions.
Some providers choose to stay open as long as families can safely arrive. Others prefer to close early or remain closed to avoid unnecessary travel risks. Either way, what matters most is clarity and consistency.
What to Include in Your Policy
Your policy should outline what happens when:
You close for the day
You open later than usual
You ask parents to pick up early
You decide whether to charge families when closed
You might decide to follow your local school district’s closure announcements. Or, you can set your own timeline — for example, committing to notify parents by 6 a.m. about any changes. Whatever you choose, make sure families know how they’ll be informed (text, email, or call).
Keep Safety First
Above all, emphasize that your primary concern is safety. You should never hesitate to ask parents to pick up early if weather conditions worsen. If your home loses power, it’s best to have children picked up right away — unless driving conditions make that unsafe.
Remember, if a parent slips on your property, you can be held liable. General statements saying you aren’t responsible won’t hold up in court, so make sure your business liability insurance is current and covers weather-related accidents.
Payment Policies
It’s up to you whether to charge families when you close. Many providers continue to charge for short closures or delayed openings, since expenses like insurance, rent, and utilities don’t stop. You might consider pausing charges only for extended closures or special hardship cases.
If you do choose to forgive a family’s payment, note that it’s not a business deduction — it’s simply goodwill.
Review and Communicate
Once you’ve written or updated your weather policy:
Review it with families before the winter season begins.
Remind them where to find it (in your handbook, posted notice, or parent app).
Revisit it each year to make sure it still fits your needs.
Finally, remember that emergencies are unpredictable. Even with a plan, you can always use your best judgment and flexibility when conditions change.
Take a few minutes this week to update your bad weather policy — before the next storm rolls in.